Terms & Policies

 

Please read the material below to make sure all parties understand the requirements of providing for everyone’s wellbeing and keeping Your event a safe and enjoyable experience.

DEPOSIT/RENTAL FEES

A signed contract and date-hold deposit in the amount of $200.00 (per each 4-hour rental period) must be received to reserve your date(s) and time(s). The balance of your space rental fee is due prior to your event.

PAYMENTS

Payments should be made to . Cash, check and major credit cards are accepted.

No refunds of the space rental fees will be paid 30 days prior to an event, as your agreement to rent MADISON LOCAL MOTIVE on this date may because the loss of additional bookings or business. Reserved food and beverage catering, along with rentals and/or purchases necessary to produce your event may not be refunded, or may not be refunded in full if costs have been incurred toward that obligation.

INSURANCE

Special Event Liability Insurance is required of ALL renters and is due no later than ten (10) days prior to your event. The insurance must, at renter’s sole expense, provide and maintain public liability and personal property damage insurance, insuring MADISON LOCAL MOTIVE  employees, contractors and contracted vendors against all bodily injury, property damage, personal injury and other loss arising out of renter’s use and occupancy of the premises, or any other occupant on the premises, including appurtenances to the premises and sidewalks. The insurance required hereunder shall have a single limit liability of not less than $1 million, and general aggregate liability of not less than $2 million.  shall be named as an additional insured of said policy.

If alcohol is to be served please make sure that the policy includes Host Liquor Liability coverage to protect you against alcohol-related accidents, as you are ultimately liable for the safety of your guests. Established Catering Services may use their license and insurance to cover this.

Any caterers and/or outside vendors, companies, and/or institutions UST provide a copy of their certificate of Insurance and catering License to MADISON LOCAL MOTIVE, naming the MADISON LOCAL MOTIVE /  as stated, and will be delivered at least one month prior to the event.

LIABILITY

Renter agrees to indemnify, defend, and hold MADISON LOCAL MOTIVE & , its landlord, building owners, officers, employees, and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by renter, its employees, and agents of alcoholic beverages at MADISON LOCAL MOTIVE .

In the event MADISON LOCAL MOTIVE , its landlord, building owners, officers, employees and/or agents, are required to file any action in court in order to enforce any provisions of this agreement, renter agrees to pay MADISON LOCAL MOTIVE , its officers, landlord, building owners, employees and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by MADISON LOCAL MOTIVE , including all collection expenses and interest due.

CATERING

Though, provisions for refreshment and nourishment is completely optional, we at MADISON LOCAL MOTIVE are happy to assist you in providing food for your guests and can recommend a number of caterers for your event. Our recommended caterers have experience working at MADISON LOCAL MOTIVE and are familiar with our regulations, policies, and procedures. What catering solution you wish to have at MADISON LOCAL MOTIVE is up to you and we respect your right in choosing what's right for your event. In so opting for an alternative catering solution, please observe the following requirements and obligation this service contract implies.

All matters related to providing private catered food at the event will be at the Discretion and expense of the client and any events resulting from outsourced catering will be sole responsibilty of the client. The use of a private caterer not on our recommended list may result in an increased deposit and fee.

Please note that MADISON LOCAL MOTIVE does not have a kitchen quarters with a stove for cookware and therefore cannot provide a full cooking capability for your event. Also absent of glasses, cups, paper plates, Utensils or houseware items of any kind. All such housewares required for the event, disposable or otherwise, must be provided by the client means of arrangment. Counter tops or any designated production space indoors can be used for simple food preparation and final presentation only. Outdoor grilling is permitted and the proper indoor use of crock-pots, food warmers and chafing dishes are acceptable.

Under no circumstances is cooking equipment, cook stoves, table top burners (either gas or electric) to be used inside MADISON LOCAL MOTIVE at any time.

Insurance/License/Credit Card — all caterers working at MADISON LOCAL MOTIVE are required to have a valid Certificate of Insurance, food license and valid credit card on file with us.

MADISON LOCAL MOTIVE  encourage the practice of green, sustainable, fair trade, ecologically sound cleaning and zero waste solutions. Please reduce, reuse, renew.

CAPACITY

Main Car—   49 standing reception

Unisex Bathroom—   1 person at any given time

 

SITE DECORATION

MADISON LOCAL MOTIVE wants to make every event here a special and welcome experience. Every effort will be made to allow renter to prepare decorations reflecting their creative requirements. We ask that only the staff of MADISON LOCAL MOTIVE rearrange and move any furnishings, including, but not limited to, artwork, lamps, antiques or seating. No nails, screws, staples or penetrating items are to be used on the  floors and walls. Only low tack tape is allowed on the floors and walls. Please consider not using glitter or foil (non-paper) confetti as it tends to mottle some surfaces. Any damage will be charged after your event. .

CONDUCT

There is absolutely no drug use or smoking of any kind tolerated on premises or within 25 feet of the building including loitering or congregating outside on the sidewalk at any time during the event. Disparaging remarks or any type of physical violence will not be tolerated and will be cause for immediate expulsion. Renter and guests shall use the premises in a considerate manner at all times. During underage events, such as school dances, we request that in-and-out privileges are not granted to persons under the age of 21. Conduct deemed disorderly by the discretion of MADISON LOCAL MOTIVE  staff shall be grounds for immediate expulsion from the premises and conclusion of the rental period. In such cases NO refund of the event costs shall be made.

LIVE MUSIC/DJs/NOISE

Be aware that the premises of MADISON LOCAL MOTIVE is located near residential units and therefore neighborhood noise regulations do apply.

Loud music must end by 11 p.m. during weeknights (Monday thru Thursday) and by 1 p.m. on weekends (Friday and Saturday). Additional time can easily be added provided the volume is modest and it cannot be heard beyond the boundaries of the property or by immediate neighbors.

In the event that renter’s event creates a disturbance due to high noise volume, MADISON LOCAL MOTIVE’s onsite manager has full authority to ask the renter, DJ or live music presenter to turn the entertainment down and/or off. If repeated disturbances are created, the offending noise will be ended or all occupants will be expelled from the premises at the discretion of MADISON LOCAL MOTIVE .  No portion of the event costs will be refunded if an event is closed to the point of expulsion.

Note: ARTICLE 29: REGULATION OF NOISE

No person shall produce or allow to be produced by any machine, or device, music or entertainment or any combination of same, on residential property over which the person has ownership or control, a noise level more than five dB above the ambient at any point outside of the property plane.

 

LOAD-IN/LOAD-OUT AND STORAGE

All load-ins and load-outs must take place within the designated timeframe given by MADISON LOCAL MOTIVE. If there is an event prior to yours a timed delivery will be required. MADISON LOCAL MOTIVE is not responsible for checking in or handling any items brought into the venue by rental companies. All external items must be checked in and signed for by the client or client’s representative. All excess material (such as food, bubble wrap, boxes, hangers, plastic, etc.) created by deliveries must be removed and disposed of by rental company, client, or client’s representative.

 

CLEANING, TRASH AND EQUIPMENT REMOVAL

MADISON LOCAL MOTIVE will be in a clean condition prior to your event. Within two (2) hours following the event, you are required to return the space to the same clean condition in which it was found. All rental equipment must be removed immediately following your event.

MADISON LOCAL MOTIVE proudly supports leave no trace events.

MADISON LOCAL MOTIVE encourage those renting space to consider green, sustainable, fair trade, ecologically sound cleaning and zero waste solutions.

CITY, COUNTY, STATE AND FEDERAL LAWS

Renter agrees to comply with all applicable city, county, State, and Federal laws and shall conduct no illegal act on the premises. This is a drug free and non-smoking facility at all times, NO EXCEPTIONS. Renter shall not sell alcohol on premises at any time. renter may not serve alcohol to minors on the premises at any time. Renter agrees, for everyone’s safety, to ensure alcoholic beverages are consumed in a responsible manner. MADISON LOCAL MOTIVE reserves the right, in its exclusive discretion, to expel anyone who in its judgment is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of MADISON LOCAL MOTIVE or the safety of its staff, guests, or building contents.

ENTRY AND EXIT

A representative of MADISON LOCAL MOTIVE staff will be on-call during your entire event and will periodically be checking with the responsible parties to insure everything is running smoothly. Staff will be checking the overall premises, making sure the bathroom is restocked with amenities, and will be available to respond to any needs, questions or concerns that may arise.

Renter agrees that MADISON LOCAL MOTIVE staff has the right to enter the premises at any time during the course of the event.

LOST AND FOUND

MADISON LOCAL MOTIVE  take no responsibility for personal effects and possessions left on premises during or after any event. Lost and found items will be recovered and every attempt will be made to return item to its rightful owner. Any recovered items will be held up to 30 days after posting notice.

PROMOTIONS AND COPYRIGHT

It is important to us that you have a fantastic and successful event. Should you choose to decide MADISON LOCAL MOTIVE be engaged in the promotion or co-production of your event, it is vital that we review and approve all marketing messages and communications together. Please let us know how we can help you create the best experience your event has to offer and spread the excitement.

A representative of MADISON LOCAL MOTIVE and promotional materials or signage will be present at all events. Any questions about the space, its contents or about our upcoming events and the charities we support not answered in our promotional material can be directed to that representative.

We hope that you are 100% satisfied with your event and that you may refer others to us or look forward to hosting other upcoming events at MADISON LOCAL MOTIVE in the future.

 

CANCELLATION

Date-Hold deposit is non-refundable

From 30 days prior to event: NO SPACE RENTAL PAYMENT(S) WILL BE REFUNDED